National Capital Region Jobs Business Operations Administrative Assistant – 13125456049 Position at Support Shepherd

Job Info

LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES

Position : Business Operations Administrative Assistant

Working Schedule : M-F, 9:00 AM – 5:00 PM PST

Holidays: US or PH Holidays

Salary Range : USD 800-100/month

About the Role

We are seeking a detail-oriented and organized Administrative Assistant to support our growing

business. Reporting to the Director of Business Operations, the ideal candidate will be

responsible for managing various administrative tasks, basic accounting duties, and ensuring

the smooth operation of daily activities. This role requires excellent communication skills, the

ability to multitask, and a proactive approach to problem-solving.

Duties and Responsibilities

• Organize and maintain both electronic and paper filing systems, ensuring timely and accurate record keeping
• Organization and analysis of data systems (basic proficiency)
• Assist with basic accounting tasks, such as invoicing, expense tracking, and budget preparation
• Manage and maintain schedules, including appointments, meetings, and conference calls
• Prepare and edit business correspondence, reports, and presentations as needed
• Coordinate and plan internal and external events, including travel arrangements and accommodations
• Perform general administrative tasks, such as answering phone calls, emails, and managing office supplies
• Assist in the onboarding process for new hires and maintain employee records
• Support the team with special projects and ad hoc tasks as required

Requirements

Qualifications

• Proficient understanding of accounting procedures and principles, with the ability to apply this knowledge in a practical setting
• A minimum of 5 years of work experience, including at least 3 years in a similar administrative or support role
• Demonstrated experience working in both large and small business environments, with a preference for candidates who have a comprehensive understanding of various organizational structures and processes
• Excellent communication skills, both written and verbal, with the ability to effectively liaise with internal and external contacts
• Strong organizational skills and attention to detail, with a proven track record of successfully managing multiple tasks and deadlines
• Proficiency in Microsoft Office Suite and Google Workspace, including Word, Excel, PowerPoint, Google Docs, Sheets, and Slides, as well as familiarity with other common office software and tools
• Experience with accounting software and systems, such as QuickBooks or similar platforms
• A proactive, self-motivated, and flexible team player who can adapt to changing priorities and business needs
• A strong problem solver with the ability to think critically and find creative solutions to administrative and organizational challenges
• A bachelor’s degree in business administration, accounting, or a related field is preferred, but not required. Relevant experience and demonstrated expertise will be considered in lieu of formal education

Tools to use

• Office 365
• Google Workspace
• QuickBooks Online/Desktop or similar platform

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